Business and Noninstructional Operations

Business (3100)

The board recognizes that money and its management constitute the fundamental support of the
school program.  To make that support as effective as possible, the board intends to

 1.   encourage advance planning through the best possible
        budget procedures.

 2.  explore all practical sources of dollar income.

 3.  guide the expenditure of funds so as to extract the
      greatest educational returns.

 4.   expect top quality accounting and reporting procedures.

 5.   maintain the highest level of unit expenditure needed to
       provide high quality education within the ability of the
       community to pay.

3100

Business

Budget/Budgeting System

The superintendent of schools shall present a budget before the July meeting of the board of
education.  The budget shall list expenditures and receipts and show comparison with preceding
years' budgets.

The budget shall be in detail listing expenditures for all major items.  It will be the
superintendent's responsibility to supervise the spending of the budget and the superintendent
shall report from time to time the condition of the budget.  Expenditures outside of the budget and
beyond the budget must have the approval of the board of education.

The superintendent shall approve all expenditures of the school and shall be responsible for a
just and accurate accounting of expenditures.
 

Legal Reference: 79-548  Annual budget; requirements;
     adoption
     23-923  Budget statement contents
     23-925 Proposed budget; notice;
     hearing; adoption; certify
     to board; exceptions

Policy adopted: January 14, 1993

3110

Business

Budget Planning

The annual budget shall be based upon the needs of the district and the reasonable needs of the
community in relation to the financial ability of the district to support its schools.

In forming the budget, all expenditure items shall be considered in relationship to the total school
program.

Request for alterations or major items of repair shall be submitted in connection with the annual
budget requests, and at no other time except in cases of extreme emergency.  Emergency
requests shall be placed before the Board for decision.

The superintendent shall prepare and submit to the board the proposed allotments of personnel
prior to the adoption of the tentative budget.

Policy adopted:  January 1974
Re-affirmed date: January 14, 1993

Business

Budget Planning

Each principal shall, with the assistance of his teachers and department heads, prepare an
estimate of needs and submit the estimate to the superintendent not later than February 1 of
each year.

Rules approved:  January 1974
Rules re-affirmed:  January 14, 1993

Business

Fiscal Year

The general fiscal year for the school district begins on September 1 and ends August 31.
 

Legal Reference:  84-701  Fiscal year; beginning; end

Policy adopted: January 14, 1993

Business

Setting Budget Priorities

In preparing the budget the administration shall keep in mind the following cost priorities:

 1.   Staff for current programs

 2.   Instructional supplies and equipment for current programs.

 3.   Requisitions of staff

 4.  Maintenance of current facilities.

 5.  New staff to improve current programs.

 6.  Equipment and supplies to improve current programs.

Policy adopted:  January 14, 1993

Business

Publication:  Budget

The secretary of the board shall advertise the budget in accordance with prevailing state
legislation.

Policy re-affirmed:  January 14, 1993

Business

Public Review of Budget

The superintendent of schools shall recommend to the board a date for a public meeting
devoted, in whole or in part, to a discussion of the budget.

The budget is to be adopted, amended, or adopted as amended after a public hearing is held.
After a budget is approved by the board of education, it is to be presented to the appropriate
levying board.

If there are differences in the adopted budget, a summary of the changes shall be published, but
the board need hold no further public hearing, or explain its reasons for changes.

An adopted budget statement is filed with the levying authority and the auditor on or before
August 25 of each year.  Proof of publication must also be attached.

Legal Reference:  23-925 Proposed budget, notice;
     hearing; adoption; certify
     to board; exceptions
                            23-927  Budget statement

Policy adopted:  January 14, 1993

Business

Adoption of the Budget

On or before August 24 of each year, the board shall adopt the budget for the next fiscal year in
accordance with state statutes.

Before adopting the budget, the board shall study the school program in relation to the present
and future needs of the students, the patrons and the community.

Policy adopted:  January 1974
Policy re-affirmed: January 14, 1993

Business

Adoption of the Budget

Public notice of the board meeting to adopt the budget shall be published at least five days prior
to the date set for the hearing.  A public hearing shall be held prior to adoption of the budget.

Rules approved:  January 1979
Rules re-affirmed:  January 14, 1993

Business

Transfer of Funds between Categories; Amendments

All transfer of funds between the major classifications of the budget shall be subject to the
approval of the board.  The board shall be provided with complete information regarding the
funds available, the proposed expenditure, and reserves.

Policy adopted:  January 1974
Policy re-affirmed:  January 14, 1993

Business

Budget as Spending Plan

A system of fiscal control shall be established to govern the administration of the budget and the
expenditure of funds.

The superintendent shall not permit expenditures of funds to exceed
the major budget classification allowance against which the proposed expenditure is the proper
charge.  The superintendent shall set up and operate budget controls for all schools and
departments.  He shall administer the budget in accordance with legal requirements and the
actions of the board.

The superintendent shall check the legality of all expenditures, recommending for approval only
legal expenditures.

Policy adopted:  January 1974
Policy re-affirmed:  January 14, 1993

3180

Business

Federal Funds

Each year when it is believed that the school district is eligible for federal assistance under the
provisions of Public Laws, application for said assistance shall be submitted, so long as
acceptance of the funds does not include conditions contrary to board policy.

Policy adopted:  January 1974
Policy re-affirmed:  January 14, 1993

Business

Tuition Fees

Students from other school districts may attend the schools of this district so long as

 1.  there is room for them without undue crowding

 2.  they or their sending district pays a tuition fee to
      be established by the board and revised as changes
      in cost indicate.

 Also see 5118.1
 

Policy adopted:  January 1974
Policy re-affirmed:  January 14, 1993

Business

Materials Fees

We believe that the students should be responsible for the cost of replacing any materials, or
property, which are lost or damaged through negligence.

The board of education may charge minimum fees for materials used in those activities beyond
the basic curriculum in which the students elect to participate, particularly in shop activities
where the product become the property of the student.
 

Legal Reference:  79-4118   School books, equipment and supplies;
                                             purchase; loan

Policy Adopted:  January 14, 1993

Business

Sales and Disposal of Obsolete Books, Equipment & Supplies/Sales & Rentals of Property

The superintendent or his delegate shall be authorized to set procedures for disposal of obsolete
books, equipment, and supplies.
All sales of obsolete equipment and supplies shall be reported to the board.  No private sales
shall be made of school property.  The highest price possible will be sought.  Sales will be
publicized in advance of the sale date.

3270  

Business

Sales and Rentals of Property

All sales and rentals of school district property shall be administered in conformity
with administrative regulations.

Policy Adopted:  January 14, 1993

3270

Business

Sales & Rentals of Real Property

Sales

All sales of school district real property shall be approved by the board of education in a regularly
scheduled meeting.  Such transactions must be conducted in conformity with state law.

Rentals

Rentals of school district property with fees set by the board of education shall be administered
in conformity with the administrative regulations at 1330 of this manual.

Rules adopted:  January 14, 1993

Business

Gifts, Grants & Bequests

The board may accept on behalf of and for the school district any bequest or gift of money or
property for a purpose deemed by the board to be suitable, and to utilize such money or property
so designated.

The superintendent of schools shall set up criteria for accepting gifts, and the procedure for
examining and evaluating offers of gifts to the district.

All gifts shall be given to the school district as a whole, and not to a particular school.  At the
discretion of the superintendent, the gift may be used in a particular school.

Policy adopted:  January 1974
Policy re-affirmed:  January 14, 1993

3280

Business

Gifts, Grants & Requests

Any gifts presented to the school district must be accompanied by a letter from the donor for
official action and recognition by the board.

To be acceptable, a gift must satisfy the following criteria:

1.  Have a purpose consistent with those of the school.

2.  Be offered by a donor acceptable to the board.

3.  Will not add to staff load.

4.  Will not begin a program that the board would be unwilling to
     take over when gift or grant funds are exhausted.

5.  Would not bring undesirable or hidden costs to the school system.

6.  Place no restrictions on the school program.

7.  Will not be inappropriate or harmful to the best education of
     pupils.

8.  Will not imply endorsement of any business or product.

9.  Will not be in conflict with any provision of the school code
     or public law.

All gifts, grants, and bequests shall become school district property.
Before approval by the board, all donors shall consult with the superintendent and principal
before gifts are presented to insure usability of gifts.

A letter of appreciation signed by the chairman of the board and by the superintendent shall be
sent to a donor.

Rules approved:  January 1974
Rules re-affirmed:  January 14, 1993

Business

Funds Management

The board is responsible for the control of all funds of the school system, including internal
funds.

The superintendent shall develop systems of accounting for and reporting about all funds.

Policy Adopted: January 14, 1993

Business

Investing

The board shall authorize the superintendent and/or board treasurer to invest such portion of
general fund monies as the business manager may determine in special time deposit accounts
in, or certificates of deposit issues by, a bank or trust company located and authorized to do
business in this state, provided however, that such time deposit account or certificate of deposit
shall be payable within such time as the proceeds shall be needed to meet expenditures for
which such monies were obtained and provided further that such time deposit account or
certificate of deposit be secured by a pledge of obligations of the United States of America or
obligation of the state.

Policy adopted:  January 1979
Policy re-affirmed:  January 14, 1993

Business

Expenditures

It is the policy of the board that the administration strictly observe the letter and the spirit of all
laws and regulations relating to purchases by the school system and to the control of its finances
and property.

Within the framework of applicable laws and regulations, purchases and use of materials and
manpower shall be accomplished in accordance with good business practices with the primary
purpose of serving the program of instruction.

The board holds the superintendent of schools directly responsible for carrying out this policy,
and, toward that end, the superintendent shall detail the procedures for executing this policy in
written administrative directives.

Policy adopted:  January 1974
Policy re-affirmed:  January 14, 1993

Business

Financing Activities

Part of the financing of activities will be met through the general fund of the board of education.

Each school year the activities director shall make a budget estimating the cost of operating the
activities program, in detail, and an estimate of the income from activities.  The balance
necessary shall then be presented to the board of education, detailed, in the regular budget.

In addition to the budget, the proceeds of events shall be placed in the activities fund from which
expenditures may be made by activities as needs arise.

The ticket sale and policing of events is to be taken care of by the activities director.

Policy adopted:  January 14, 1993

Purchasing Guides

The purchasing practices of the school district shall be such as to benefit the educational
program.  To accomplish this result, the decisions on purchases shall be base on

1.  specifications which stress good quality within limitations
    of the budget.

2.  the lowest cost within the adherence to the specifications.

3.  consideration for the quality of service.

4.  promptness of delivery.

The district reserves the right to accept or reject any or all bids of purchases which are not
properly authorized.

Policy Amended:  January 14, 1993

Business

Quantity Purchasing

Standardization of Supplies & Equipment

To help achieve both quality control and the price advantages of quantity purchasing, the
administration is encouraged to

1.  set specifications for goods and services as needed.

2.  cite several existing, commercially available "standard brands"
   that meet those specifications acceptably as examples.

3.  invite vendors to bid on those examples, or comparable ones
 which the vendors believe to be acceptable according to the
 specifications.

Nothing in this policy will prevent the administration from deviating from it when, in its judgment,
circumstances warrant
 

Policy Adopted:  January 1974
Re-affirmed Date:  January 14, 1993

Document #2

B.  Agents

 1. No school employee shall visit with or discuss business
   matters of a personal nature with any representative during
    the hours the employee is on duty in the school, except by
    special permission of the principal or superintendent.

 2. Any agent or business representative calling on school
   personnel about school matters such as textbooks, class
   insignias, publications of the school, athletic equipment,
   school equipment, school supplies, and the like, shall first
  obtain the permission of the principal or the superintendent
  and it is the duty of the school employee to ascertain that
   the representative has such permission.  In general, a
   teacher shall not interrupt class work to confer with such
  representatives.  (Any employee who orders any supplies
  without expressed authorization of the principal or
  superintendent for such order shall be personally liable
  for payment of bill and for the material ordered.

Rules reaffirmed:  January 14, 1993

Business

Local purchasing will be favored whenever the following factors are equal between local and
nonlocal vendors:

1.  Quality of product

2.  Suitability of product

3.  Price

4.  Conformance of specifications

5.  Convenience of delivery

6.  General reputation of business firms

7.  Past services to school district

Policy Adopted:  January 1974
Re-affirmed Date:  January 14, 1993

Business

Vendors' Representatives

No agent or salesman shall be permitted to discuss business propositions or to canvass pupils or
employees other than the superintendent or those designated by the superintendent.

School instructional program interrruptions should be avoided.

Policy adopted:  January 14, 1993

3313.2

Business

Vendor Representatives
 
 1. No school employee shall visit with or discuss business
  matters of a personal nature with any representative during
  the hours the employee is on duty in the school, except by
  special permission of the principal or superintendent.

 2. Any agent or business representative calling on school
   personnel about school matters such as textbooks, class
  insignias, publications of the school, athletic equipment,
  school equipment, school supplies, and the like, shall first
  obtain the permission of the principal or the superintendent
  and it is the duty of the school employee to ascertain that
  the representative has such permission.  In general, a teacher
  shall not interrupt class work to confer with such
   representatives.  (Any employee who orders any supplies
  without expressed authorization of the principal or
  superintendent for such order shall be personally liable for
  payment of bill and for the material ordered)
 
Rule approved:  January 14, 1993

Business

Purchasing Procedures

No unauthorized person shall make purchases, enter into contracts of any nature whatsoever, or
make commitments in the name, or in behalf of the board or the school district.

All purchases shall be made through the superintendent or designee.

Every purchase order shall be signed by the school principal and countersigned by the
superintendent of schools or designee.

All purchases shall be approved by the principal and superintendent.

Rules Approved:  January 14, 1993

Business

Requesting Goods & Services  (Requisitions)

Requisitions for budgeted items shall originate with key personnel directly responsible for their
use.  The superintendent shall arrange appropriate administrative review whereby all requisitions
will be examined and approved, or disapproved.

The business manager shall receive and process requisitions in a manner most beneficial to the
overall purposes of the schools.

Policy Adopted:  January 1974
Re-affirmed Date:  January 14, 1993

Business

Describing Goods and Services (Specifications)

Product specifications will be written in a manner that will minimize vendor misinterpretation and
yet be in the vernacular of the trade.

Specifications will be sufficiently broad to permit competition while retaining the desired level of
quality.  In all cases, the dominant factor should be quality.

Policy Adopted:  January 1974
Re-affirmed Date:  January 14, 1993

3322

Business

Describing Goods & Services (Specifications)

Standardized nomenclature taken from lists will be used in preparing requisitions and annual
estimates, and for placing orders with suppliers.  Specifications for materials will not be so
restrictive as to prohibit competitive bidding.

Standardized lists will be under continuous review and revision to ensure satisfaction of users in
the schools.

Rules Approved:  January 1974
Re-affirmed Date:  January 14, 1993

Business

Soliciting Prices (Bids and Quotations)

Formal Bidding Procedures

Bids shall be advertised on all large purchases on which specifications can be reliably written,
the quality measured or gauged, and the quantity measured or counted.

Sealed bids are to opened in the office of the board, at the specific time stated in the bid form.
Bids on construction contracts and items of unusual nature are to be opened at the board office
at a regular time as stated in the bid form.  All bidders shall be notified of the opening and invited
to be present.

Bids or quotations received after date and time specified in the specifications shall be returned to
the bidder unopened.

The board shall have discretion in determining the responsibility of the bidders and shall award
the contract to the lowest responsible bidder, providing he fully meets the specifications.  If there
are local responsible dealers who submit equal bids on the same quality of merchandise, they
may be given preference.

Changes in the amount or the condition of the bid will not be allowed once the bid has been
received by the board or its agents.  Awards shall be made only on the specifications advertised
or amended prior to the official opening of the bids.

Policy Adopted:  January 1974
Re-affirmed Date:  January 14, 1993

Business

Ordering Goods and Services (Purchase Orders)

No purchases will be made without a purchase order.  Purchase orders may be obtained through
the superintendent's office.  Nothing shall be charged to the school without a purchase order.

No purchases for personal use shall be made via school accounts or funds.  Personal purchases
must be made and paid for personally.  School tax exempt status does not apply to such
personal purchases.

All activity purchase orders must be cleared through the principal of school.

Policy adopted:  January 14, 1993

Business

Receiving Goods
 
When goods are delivered directly to a school by the vendor, the principal is responsible for
checking them for quantity and adherence to specifications.  The principal shall note deficiencies
on the receipt copy, sign it, and forward it promptly to the business office.

When contract services are furnished, the principal is responsible for checking the work and
reporting its completion or deficiencies to the superintendent.

Rules Approved:  January 14, 1993

Maintenance and Control of Materials

The building principal shall establish procedures for inventory control of all materials assigned to
his or her building in conjunction with the business office.

The business office shall retain a current inventory of school system materials.

Proper maintenance procedures shall be established by the fiscal administrator.

Policy Adopted:  January 14, 1993

Business

Paying for Goods & Services

The board will authorize payment for goods and services

1.  contracted for within budgetary limits.

2.  purchased according to relevant purchasing policies and
     regulations.

3.  certified by the purchasing agent as having been received
     in acceptable condition.

Policy Adopted:  January 1974
Re-affirmed date:  January 14, 1993

3326

Business

Paying for Goods & Services

Payment of bills will be withheld pending receipt of a voucherable invoice.  Invoices will contain
the following information:

1.  Vendor's name and business location

2.  Date of purchase

3.  Description of merchandise

4.  Quantity

5.  Unit price

6.  Total cost
 

All bills will be paid by check.

Rules approved:  January 14, 1993

Business

Expense Reimbursement

All employees who are required to use personal vehicles for school business shall be reimbursed
at a current rate set by the board of education and recorded in official board minutes, unless
otherwise set by policy.

School vehicles shall be used when available.  If a school vehicle is offered and the individual
chooses to use their own vehicle then mileage will not be paid.

A reimbursement claim should be submitted prior to the next board meeting following use of
personal vehicle.  Payment will be made following that board meeting or the next regularly
scheduled board meeting.  This is not intended to cover travel to and from work, but rather use of
personal vehicles on the job.

Policy approved:  January 14, 1993

Business

System of Accounts

The accounting systems and procedures for the school district shall be set up so as to conform to
best business practice and existing guides from the state department of education.  The
superintendent and business staff will be expected to confer with appropriate specialists of the
state department of education, school district auditors and any other knowledgeable persons or
groups in achieving that objective.

It is understood by the board that support for the purposes of the school shall be a prime
objective of the accounting systems and procedures.

Policy Adopted:  January 1974
Re-affirmed date:  January 14, 1993

Business

Classification of Expenditures

All operating expenses will be charged to the fiscal year in which they are incurred.

Expenditures will be limited to the amount budgeted under the classification of accounts provided
for each fund, and to the total amount of the budget.  Adjustment may be made as provided for by
law and these policies.

Rules Approved:  January 1974
Re-affirmed date:  January 14, 1993

Business

Periodic Financial Reports

The superintendent will submit general financial reports to the board at the regular monthly
meeting for approval.

Policy approved:  January 14, 1993

Business

Treasurer's Report

The treasurer will submit a monthly financial report to the board.

The treasurer of the school district shall keep an account of receipts and expenditures from each
fund of the school district and shall report at least annually to the school board.

Legal Reference:  79-461  Treasurer; records and reports filed

Policy Adopted:  January 14, 1993

Business

Periodic Audit

The books and accounts of the district shall be audited by an independent certified public
accountant in conformance with the prescribed standards and legal requirements.  The public
accountant shall be selected by the board.

The audit, when completed, shall be presented to the board for examination.

On or before May 1 of each even numbered year, the superintendent of schools shall place
before the board the matter of the employment of a public accountant for the next two annual
audits.

The superintendent shall be responsible for filing copies of the audit with the proper authorities
as prescribed by law.

Policy Adopted:  January 1974
Amended date:  January 14, 1993

Business

Inventories

The superintendent shall keep accurate records of textbooks, library books, movable equipment,
including visual education equipment, athletic equipment, music equipment, uniforms,
tyepwriters, computers and the like.

The activities director shall be responsible for seeing that an activities inventory is taken each
spring.  It shall list materials on hand at the end of the year, include new purchases during the
year, and decreases in inventory shall be accounted for as worn out and destroyed, lost, or sold.

Rule adopted:  January 14, 1993

3440

Business

Inventories

The principals shall keep accurate records of textbooks, library books, movable equipment,
including visual education equipment, athletic equipment, music equipment, uniforms, computers,
typewriters and the like.  A complete inventory will be kept in the superintendent's office.  The
superintendent shall report to the board losses of equipment and supplies not consumed in the
process of use.
The inventory shall be presented to the board at the time the budget is being considered.

The activities director shall be responsible for seeing that an activities inventory is taken each
spring.  It shall list materials on hand at the end of the year, include new purchases during the
year, and decreases in inventory shall be accounted for as worn out and destroyed, lost, or sold.

Policy reaffirmed:  January 14, 1993

Business

Monies in School Buildings

Monies collected by school district employees and by student treasurers shall be handled with
good and prudent business procedures, both to demonstrate the ability of school system
employees to operate in that fashion, and to teach such procedures to students.

All monies collected shall be receipted and accounted for, and directed without delay to the
proper location for deposit.

In no case shall monies be left overnight in schools except in safes provided for safekeeping of
valuables, and even then no more than a few dollars should be kept.  All school banks shall
provide for making bank deposits after regular banking hours to avoid leaving money in school
overnight.

Policy Adopted:  January 1974
Re-affirmed date:  January 14, 1993

3450

Business

Monies in School Building

Cash Receipts

All receipts books shall be under the control of the administrative assistant.  The receipt books
shall be made in duplicate and press numbered.  An inventory of the receipt books shall be kept
showing the first and last numbers of the forms issued, and shall be added to as additional books
are received or printed.  A record of the disposition of every receipt book shall be kept showing
the date and to whom it was given.

Receipts are issued to each person who turns in funds.  These funds include:  rental of school
property, telephone commissions, refunds for personal calls, library fines, lost books,
instrumental rentals, adult education fees, damages to school property, sale of shop material.

The receipts are to be issued in duplicate, one copy retained by the secretary and one copy to
the person from whom the money was received.  An explanation should be made on the receipt
as to the purpose for which these funds were received.

Rules approved:  January 1974
Re-affirmed date:  January 14, 1993

Business

Paying for Goods and Services

Revolving Cash Funds

There shall be a board activities fund for use by the superintendent at his discretion for school
purposes.  All disbursements from the fund must be supported by written receipts or other
evidence satisfactory to auditors.

Policy Adopted:  January 14, 1993

3510

Business

Noninstructional Operations 

The board expects operation and maintenance of school plant and equipment to set high
standards of safety, to promote the health of pupils and staff, to reflect the moral and cultural
aspirations of the community at its best, and to support environmentally the efforts of the staff to
provide a good education.

Policy adopted:  January 1974
Re-affirmed date: January 14, 1993

Business

Non-Instructional Operations

Operation and Maintenance of Plant

An effective educational program requires clean, healthful, safe, businesslike, and attractive
physical facilities.  The maintenance and custodial staff is charged with the responsibility of
caring for and protecting these facilities.  To carry out an efficient maintenance program, the
custodian and the assistant custodian must receive the cooperation of the pupils, the teachers
and the principal.

The principal's responsibility is one of direction and supervision.

He shall

1.  be responsible for the care and maintenance of the buildings and
     grounds.

2.  supervise the custodial staff of the school in maintaining an
     adequate program.

Policy Adopted:  January 1974
Re-affirmed date:  January 14, 1993

3510

Business

Non-Instructional Operations

Operation and Maintenance of Plant

Principals shall carry on an ongoing inspection of all buildings, equipment, playgrounds, and
playground apparatus to discover conditions that might be dangerous to health, safety, and
comfort of the pupils or personnel.

Teachers shall be responsible for the safe use of buildings, grounds, and equipment in the
classes which they teach or in the activities for which they are responsible.

Employees shall report promptly to the principal or department head any defects in building,
furniture, playground apparatus, or other equipment that might prove injurious to the comfort,
health, safety of teachers, pupils or other persons.

Rules Approved:  January 1974
Re-affirmed date: January 14, 1993

Business

Non-Instructional Operations

Use of School Equipment and Materials

It will be a general practice not to loan school equipment and materials.  Exceptions may be
made at the discretion of the superintendent, who assumes responsibility for exceptions made.

Rules approved:  January 14, 1993

Business

Non-instructional Operations

Security:  Buildings and Grounds

Incidents of illegal entry, theft of school property, vandalism, or damage to school property from
other causes will be reported by phone to the office of the superintendent as soon as discovered.
A written report of the incident will be made within 24 hours of discovery.

Policy reaffirmed:  January 14, 1993

Business

Non-Instructional Operations

Security:  Building and Grounds

Keys

All keys used in a school shall be the responsibility of the respective principal.  Requests for
permanent issuance of keys shall be made only in those instances where the employee regularly
needs a key in order to carry out normal activities necessitated by the position which he or she
holds.  When need for a particular key is of a temporary nature, a key shall be issued on that
basis and shall be returned immediately following termination of the need for its use.

All keys shall be issued through the office of the superintendent.    A key control system is
maintained in the office of the superintendent.

The person issued a key shall be responsible for its safekeeping and shall pay for a duplicate
key if lost.  Duplicate keys are obtained only through the district business office.  The board
prohibits the duplication of school keys otherwise.

Keys shall be used only by authorized employees and shall never be loaned to pupils.

The greatest care shall be given to master and sub-master keys.  Master keys shall never be
loaned.

Rules approved:  January 14, 1993

Business

Non-Instructional Operations

Vandalism

It is the policy of the Laurel-Concord Public Schools to pursue prosecution to the fullest extent of
the law when acts of vandalism are committed.

Restitution to the district to cover expenses of repairs or replacement is expected in cases of
vandalism.

Policy Adopted: January 14, 1993

Business

Non-Instructional Operations

Data Processing Services:  Responsibilities and Scope

At least once each year, the data processing services to the school district will be evaluated and
a report given to the board.  This report shall contain, among other things, information on
equipment, utilization of machines, the manner in which costs are borne, and the impact upon the
instructional program.

Policy Adopted:  January 14, 1993

Business

Non-Instructional Operations

Insurance

The insurance coverage of the school district should provide the broadest, most complete
coverage available, at the most economical cost consistent with sound insurance principles.
Since good insurance service is vital to an effective insurance program, the board concludes that
insurance agents who are in business locally are best able to provide effective service.

Policy Adopted:  January 1974
Re-affirmed date:  January 14, 1993

Business

Non-Instructional Operations

Liability Insurance

The school district shall maintain appropriate limits of liability insurance to protect it, its board, its
employees, pupils and their parents against possible catastrophic financial loss occasioned by
court action brought outside the area of governmental immunity of the school district.

The superintendent, or his delegate, shall seek any needed legal advise in ascertaining areas in
which the school district is not protected by governmental immunity.  Such advice shall be taken
into account in negotiations with insurance vendors to purchase insurance coverage.

The board requests a periodic comprehensive review (10-15 Yrs) covering all phases of the
district insurance program.

Policy Adopted:  January 1974
Re-affirmed date:  January 14, 1993

Business

Non-Instructional Operations

Employee/Officer Bonds

The school treasurer shall be bonded for an amount equal to the estimated largest deposit of the
funds at any one time.  The bonds are to be paid by school funds.

Policy Amended: January 14, 1993

3541

BUSINESS & NONINSTRUCTIONAL OPERATION                                                                                 

Laurel-Concord Public School Safe Pupil Transportation Plan

This Safe Pupil Transportation Plan sets forth the District's plan for providing safe transportation to students being transported in pupil transportation vehicles.

1. Weapons- Upon becoming aware of a weapon aboard a pupil transportation vehicle, the driver will make every attempt to:

A.      Radio transportation dispatch and notify them of the situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location. Examples of a safe haven include, but are not limited to, any school building site, emergency service station (law enforcement or fire department), community service agency, etc.

B.            Pull vehicle over to safe and secure area.

C.           Confiscate weapon (if it doesn't jeopardize student or driver safety).

D.           Give description of weapon and participating parties to dispatch.

E.            Dispatch will immediately notify appropriate law enforcement agencies and school administration.

2. Pupil behavior- Students are expected to follow student conduct rules while in a pupil transportation vehicle. The pupil transportation driver is responsible for controlling behavior which affects safety and for reporting rule violations to school administration. In the event a student's behavior jeopardizes safety, the driver will make every attempt to:

A.            Radio transportation dispatch and notify them of situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location.

B.           First seek to resolve incident through discussion with the student(s) involved.

C.           Activate emergency flashers.

D.           Bring vehicle to a safe stop. Seek to resolve the incident, using physical force only as necessary to protect students or yourself.

E.           Report and document discipline problems to the school administrator on a Bus Conduct Report/Incident Form.

3. Terrorist threats- A person commits a terroristic threat if the person threatens to commit a crime of violence with the intent to terrorize another or with the intent of causing evacuation of a building, place of assembly or facility of public transportation or in reckless disregard of the risk of causing such terror or evacuation. Upon becoming aware of a terroristic threat relating to a pupil transportation vehicle, the driver will make every attempt to:

A.            Radio transportation dispatch and notify them of situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location.

B.            Make every attempt to keep passengers calm (this may mean complying with the terrorist).

C.           Dispatch will immediately notify appropriate law enforcement agencies and school administration.

D.           Driver should wait for instructions from dispatch if possible.

4. Severe weather- Upon becoming aware of severe weather while aboard a pupil transportation vehicle, the driver will make every attempt to:

A.            Radio transportation dispatch and notify them of situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location.

B.           Return to the school if less than five minutes away and follow the directions of the school administrator.

C.           If more than five minutes away from school, go to the nearest school and follow the directions of the school administrator.

D.           If more than five minutes away from the nearest school or there is immediate danger, get to the nearest basement or underground shelter with all students.

E.           If there is no shelter and there is immediate danger the driver and passengers are to follow evacuation procedures and get everyone off the vehicle into the nearest ditch or culvert at least 100 feet away from the vehicle.

5. Hazardous materials-Upon becoming aware of a hazardous material aboard a pupil transportation vehicle, the driver will make every attempt to:

A.        Radio transportation dispatch and notify them of situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location.

B.       Pull vehicle over to safe and secure area.

C.       Give description of hazardous materials in question to dispatch.

D.       Dispatch will immediately notify appropriate law enforcement and school administration.

E.       Driver should wait for instructions from dispatch if possible.

6.  Medical emergencies- Upon becoming aware of a medical emergency aboard a pupil transportation vehicle, the driver will make every attempt to:

A.           Radio transportation dispatch and notify them of situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location.

B.            Dispatch will immediately notify appropriate medical agencies and school administration.

C.           Driver should follow instructions from dispatch, school officials, and parents when such information can be obtained quickly enough. If not available, follow emergency first aid procedures.

D.            Only if necessary, the driver should move passengers only enough to get them out of danger of traffic or fire. If moved, the driver and aide are to keep them where placed until a medical agency arrives, unless a parent has taken charge of their child.

E.            Driver should try to keep student passengers as calm as possible.

7. Procedures in the event of mechanical breakdowns of the vehicle- Upon becoming aware of a mechanical breakdown aboard a Pupil transportation vehicle, the driver will make every attempt to:

A.            Pull vehicle over to safe and secure area if possible

B.      Radio transportation dispatch and notify them of situation if possible. If not possible, the driver will make every attempt to telephone dispatch from a cellular telephone or from the nearest safe haven location.

C.      Activate emergency flashers and place warning flares/reflectors in accordance with safety guidelines, if not in secure area.

D.      Driver should try to keep student passengers as calm as possible.

E.      Dispatch will arrange for assistance and a relief vehicle if needed.

8. Documentation under Safe Pupil Transportation Plan. Each pupil transportation driver is required to complete and submit to the school administration a bus conduct report or incident report involving the pupil transportation vehicle operated by the driver or any pupils transported in it. Documentation is to include the occurrence of any of the following events: weapons, student behavior which affects safety, terroristic threats, severe weather, hazardous materials, or medical emergencies. Documentation of such events shall be completed and submitted as soon as practicable after the incident.

9. Transportation of Unsafe Items. Drivers shall not permit pupil transportation vehicles to transport any items, animals, materials, weapons or look-a-like weapons or equipment which in any way would endanger the lives, health or safety of the children or other passengers and the driver. Look-a-like weapons associated with a school sponsored or approved activity may be transported only with written permission of a school administrator. Any times that would break or could produce injury if tossed about inside the pupil transportation vehicle when involved in an accident or sudden stop shall be secured.

10. Supplemental Information. A copy of this plan shall be placed in each pupil transportation vehicle, kept at each school building, and made available upon request. Supplemental information with respect to operational and procedural guidelines used to administer this plan can be found in the District's safety and security plan adopted pursuant to 92 NAC10 and in the Nebraska Department of Education Pupil Transportation Guide.

Legal Source: Neb. Rev. Stat. sections 79-318, 79-602, 79-607 and 79-608; Title 92, Nebraska Administrative Code, Chapter 91.

Adopted: July 12, 2004

Business

Non-Instructional Operations

Transportation

Bus routes and schedules will be determined in August and will be available throughout the
school year as follows:

1.  In school buses to which they pertain

2.  In the office of the Director of Transportation

3. In the adminstrative offices (principals and superintendent)

The responsibility of the principal for the safety and discipline of pupils is delegated to the bus
driver when pupils are loading or unloading at points not immediately adjacent to the school, and
while in transit.
 
Breaches of discipline reported to the principal by the bus driver will be reported by the principal
to the responsible parent or guardian.  Repeated misbehavior will be reason to suspend or
cancel the transportation privilege.

1. Suspension of the transportation privilege will be in the
   form of a written notice to the parent, and will contain
      the following information:

 a.  the reason for suspension

 b.  the number of warnings given before suspension became
      necessary
 
 c.  A parent-principal conference will be necessary before
      privilege can be restored.  The notice will be signed by
      the principal

2.  Cancellation of the transportation privilege may be accomplished
     by the board, upon recommendation of the principal and endorsed
     by the superintendent.

To insure even distribution of loads and delivery of pupils to the designated school, pupils will
board only the bus to which assigned.  Bus drivers will not permit debarkation at any point
between embarkation and schools they serve.

Permission to leave a school bus at any point other than the point at which any given pupil daily
boards and leaves the bus can be granted only in response to the written request of the parent or
guardian.  Requests of this nature may be delivered to the bus driver by the parent or by delivery
to the principal.

3541(b)

Transportation (continued)

It is the parental responsibility to pay for damage to school buses when such damage is the
result of vandalism.

Pupils will hold parcels, books, and other objects carried aboard school buses on their laps.
Items too numerous or too bulky for transportation in this manner will not be permitted aboard
school buses while engaged in transporting children between home and school.

Use of school buses for education field trips, athletic trips, transportation of music or choral
groups, summer school programs, or for other school-related activities should be scheduled at
the earliest practical date consistent with pre-event planning, and in no instance less than ten
days before the event occurs.

Dates for regularly scheduled athletic contests are established early in the school year.  A
summary of transportation needed should be furnished the supervisor of transportation at the
time schedules are approved.

The principal of the school concerned will submit a request prior to the date on which
transportation will be required to the supervisor of transportation, listing the following information:

1.  Place to which buses will report

2.  Date and time transportation will be needed

3.  Destination

4. Number to be transported
 
5.  Will buses be:

 a.  Released at destination

 b.  Required to wait for return trip

 c.  Released and requested to return at a specified time

6.  Event for which transportation is needed

7.  Name of teacher in charge of group

8.  Will driver require lunch

School bus drivers are to be qualified and licensed as prescribed by law.  The operation of
school buses by persons other than qualified and licensed bus drivers is forbidden.

3541(c)

Transportation (continued)

School buses will not be used for non-school purposes, or by non-school groups.

Non-student spectators enroute to athletic events, or other non-school personnel will not be
transported in school buses.
The principal is responsible for providing a chaperone or escort aboard each bus used for field
trip purposes for instructing teachers,
chaperones, or others designated as escorts, in pupil discipline and conduct to be observed
while in transit, and until pupils are returned to school or parental control.
 
Food may not be eaten on school buses.  When extended field trips require absence during the
lunch period, the teacher conducting the trip will make provision for a place where lunch may be
eaten, and ascertain that the bus driver has been provided lunch.  Lunches prepared for field
trips by school lunchroom personnel will be paid for at the established rate.

Rules reaffirmed: January 14, 1993

Business

Non-Instructional Operations

Transportation:  Responsibilities

The responsibility for administering the transportation program in the district shall rest with the
superintendent and principal who shall adhere to all applicable laws and regulations.

Responsibilities and Duties:  Transportation

The responsibility for students using school buses rests with the parents until the students
actually board the bus for school and after the child gets off the bus on the return trip.

The principal of a school has complete authority over students from the time they board the bus
for school until they leave the bus for home.

The bus drivers have immediate authority over students at all times while being transported to
and from school on trips.  Discipline problems which need the attention of the principal shall be
reported promptly to the principal.

The bus driver is expected to be "captain of his ship" and is completely responsible for the
conduct of his passengers.

Bus drivers and passengers should keep in mind that a school bus is a "classroom on wheels".
The same type of discipline expected in a classroom should be expected on a school bus.  One
exception would probably be permitting normal conversation.

A driver must not become too friendly with passengers.  He should speak to passengers only
when necessary.  He should be courteous, fair, BUT FIRM.

Students shall be subject to the same high standards of conduct while in a school bus that
prevail in a classroom.  Students may be denied the privilege of bus transportation for
misconduct.

Responsibilities and Duties:  Transportation

Dismissal from a school bus should be used only as a last resort and will be administered by the
student's respective principal.

Any student dismissed from a school bus is automatically deprived of bus privileges for a
MINIMUM OF TWO WEEKS.

Bus drivers will be asked to refer bus "discipline cases" to the principal of the school.  Whenever
a bus driver has found it necessary to refuse transportation to a student for misbehavior, the
student should not be permitted to board the bus again without first having
made "proper amends" with the bus driver.

When a student is dismissed from the school bus, it shall be the responsibility of the student to
reapply for renewal of bus privileges.

Legal Reference:  79-487 pupils; public or
    private schools, Transportation;buses, conditions,
                    purchase; use; State Department of
                       Education; duties.

Rules Approved:  January 14, 1993

3541.3

BUSINESS & NONINSTRUCTIONAL OPERATION                                                         

Safe Driving Record Standard for Drivers

Standard for Pupil Transportation Vehicle Drivers:  Each person who is required to have a permit to operate a pupil transportation vehicle for this School District shall meet all requirements to hold and continue to hold a pupil transportation operator's permit. One of the requirements for obtaining such a permit is that the person have a record of satisfactory driving as determined by Board policy.  For such persons, a satisfactory driving record means a record which reflects the absence of any of the following offenses or circumstances:

Standard for Drivers of Small Vehicles for Activity Trips:  Each person who drives a small vehicle (car or van) other than a pupil transportation vehicle for school activities and who is not required to have a permit to operate a pupil transportation vehicle shall be precluded from driving in the event it is discovered that the person does not have a record of satisfactory driving. For such persons, a satisfactory driving record means a record which reflects the absence of any of the following offenses or circumstances:

Standard for Drivers of Other School Vehicles:  Each person who drives a school vehicle other than a pupil transportation vehicle and does not transport students in the vehicle shall be precluded from driving in the event it is discovered that the person does not have a record of satisfactory driving.  In the event the person's employment position requires driving vehicles as a function of the person's employment, the employment may be terminated in the absence of a record of satisfactory driving.  For such persons, a satisfactory driving record means a record which reflects the absence of any of the following offenses or circumstances:

The record of satisfactory driving standards shall apply to all new employees from and after adoption of this policy.  Existing employees shall be subject to the same standards, provided that the Superintendent or Superintendent's designee may determine to permit an exception based on the existing employee's record of satisfactory driving while employed with the District and the nature and proximity of prior driving offenses as such offenses relate to safe transportation.

Legal Source: Neb. Rev. Stat. sections 79-318, 79-602, 79-607 and 79-608; Neb. Rev. Stat. section 60-4,182 (point system); Title 92, Nebraska Administrative Code, Chapter 91.

Adopted: July 12, 2004

Business

Regular Routes and Services

It shall be the policy of the Laurel-Concord Public Schools to transport all District children who
reside outside of Laurel and within the school district wholly at district expense.  In general,
transportation shall be by district vehicles.  School buses will only travel on "well maintained"
roads.  When children do not live on a well maintained road and in instances when it is not
feasible to run a bus for the children, transportation will be provided by contracting with parents
or owners of vehicles suitable for transporting pupils, or by allowance to parents.

Non Resident Students

 If non-resident students wish to ride the bus there will be a charge established by the Board
of Education.

Insurance

 Property and liability insurance shall be secured by the district for buses and transportation
equipment.

Operation

 Buses shall be operated in a completely safe manner, drivers are charged with the
responsibility of adhering carefully to safe driving procedures.

Rules approved:  January 14, 1993

Business

Regular Routes and Services

 School transportation services are provided exclusively for the benefit and safety of the
student population, and are to be used only in support of programs authorized by and under the
auspices of the school board.

 The nature of the equipment provided for transportation and the scheduling of its use
(including the possibility of transfer of students through collection points) shall be determined by
the bus supervisor and superintendent.

 This policy applies to all schools, public and non-public, for which transportation services
are provided by the school district.

 Children may ride buses other than their own only at the convenience of the school district
in accordance with bus safety regulations.  A written request must be submitted by the parent to
the principal of the school for his official approval each time a child is to take a bus other than his
regular one.

 The board of education embraces the concept of student travel to provide opportunities for
participation in student activity programs, and to enhance the education program by providing
opportunities for such travel within the limitations of the local resources available; provided a
high quality educational program for students of the school district within the local schols is the
first priority.

 Attempts will be made to maintain some degree of flexibility for field trips to meet student
interests, and local or area opportunities as they may be identified; provided that all field trips
must receive administrative approval prior to being scheduled.

 Students who take advantage of opportunities to travel with school groups at school
expense are charged with the responsibility of conducting themselves in a manner that provides
exemplary representation of the school district.

 In cases where students enter competitive athletic activities at the district and/or state level,
participating individuals and/or groups shall travel or remain away from Laurel only for that period
of time that the NSAA or other voluntary regulatory agencies underwrite their expenses.

 Those students or groups who travel away from Laurel to participate in other competitive
events shall return to Laurel when all members of the group have completed participation in such
activity.

 The buses may be utilized for all authorized school travel when it is feasible to use a large
vehicle rather than an automobile.  Buses for other than regularly scheduled travel must be
approved and scheduled by the Principal.
 

 School-owned cars may be utilized for authorized school travel.  Travel must be approved
by the Principal and scheduled through his office.
   

Non-Instructional Operations

Special Transportation for School-Related Trips

The board of education embraces the concept of student travel to provide opportunities for
participation in student activity programs, and to enhance the education program by providing
opportunities for such travel within the limitations of the local resources available; provided a
high quality educational program for students of the school district within the local schools is the
first priority.
 
Attempts will be made to maintain some degree of flexibility for field trips to meet student
interests, and local or area opportunities as they may be identified; provided that all field trips
must receive administrative approval prior to being scheduled.
 
As the board of education studies budget requests each year for the following term, requests for
travel will be closely evaluated to determine the value of travel to the total education program.

For student travel approved by the board, the members of the school's administrative staff are
charged with the authority and responsibility to arrange for providing transportation in the most
safe and reliable method within the confines of the budget allocated.  Responsible adult
supervision shall be provided.

Students who take advantage of opportunities to travel with school groups at school expense are
charged with the responsibility of conducting themselves in a manner that provides exemplary
representation of the school district.

In cases where students enter competitive athletic activities at the district and/or state level,
participating individuals and/or groups shall travel or remain away from Laurel-Concord Public
School only for that period of time that the NSAA or other voluntary regulatory agencies
underwrite their expenses.
 
Those students or groups who travel away from Laurel-Concord Public School to participate in
other competitive events shall return to Laurel-Concord Public School when all members of the
group have completed participation in such activity; provided that overnight lodging may be
approved if the group is participating 200 or more miles from Laurel-Concord Public School and
the last event of the activity is not completed until late afternoon.

With the realization that many interscholastic athletic competitive events are bound by two-year
contracts, the board of education will review the number of contests per sport from time to time,
considering NSAA limitations, practices of other schools with the conference, and local resources
available, and may determine that a reduction or addition in the total number in any given activity
is in order.

Business

Special Transportation for School Related Trips (continued)
 
The buses may be utilized for all authorized school travel when it is feasible to use a
large vehicle rather than an automobile.  Buses for other than regularly scheduled travel must be
approved and scheduled by the superintendent.

School-owned cars may be utilized for authorized school travel.  Travel must be approved by the
superintendent and scheduled through his office.

Rules approved:  January 14, 1993

Business

Non-Instructional Operations

Special Transportation for Exceptional Children

In the case of handicapped children residing in the district whose attendance at a public school
of this district is made physically difficult because of the handicap, the board as a matter of policy
will require in addition to the family physician's statement, a personal review by the appointed
medical officer of the school district certifying to the need for special transportation other than the
school buses provided.

Policy Amended:  January 14, 1993

Business

Non-Instructional Operations

Transportation Safety Inspection

Legal Provisions

All school boards and the governing authority of any nonpublic school in this state shall have all
school buses, whether or not owned by the district or school, inspected before school shall open
in the fall and each eighty days thereafter during the year when school is in session.  Inspection
shall be made by a qualified motor vehicle mechanic appointed by the school board or governing
authority, and approved by the county superintendent or district superintendent.  79-488.

Specific mechanical areas for inspection are listed in the statute with the requirement for
inspection of "the mechanical condition of every part of the bus bearing upon the safety as a
means of transportation."  Within five days after such inspection, the

mechanic must make a report of the inspection on regular forms
provided by the State Department of Education; one copy of the
report shall be filed with the owner, if other thank the school district, or school, and one copy
shall be filed with the school board of governing authority using the bus; one copy shall be filed
with the county superintendent, and one copy shall be filed with the State Department of
Education.  79-488.

All school boards and governing authorities shall also have the buses inspected at least twice
during each calendar year by the Nebraska State Patrol.  Within five days after the inspection,
the Nebraska State Patrol shall make a report of its inspection in writing, and shall file one copy
of the report with the school board or governing authority, and file one copy with the State
Department of Education.  If any inspection required by the provisions of this section discloses
any defect in equipment bearing upon the safety of a bus as a means of transportation and the
defect is not corrected within twenty-four  hours after discovery, the bus shall
immediately be removed from service until such defects are corrected to the satisfaction of a law
enforcement officer.  Failure to remove such bus from service shall constitute a misdeameanor,
and, any person guilty and convicted thereof, shall be punished by a fine of not less than ten, nor
more than one hundred dollars.  Such conviction shall be grounds for dismissal of any employee.
79-488.

No person may operate a school bus until a permit to do so from the Director of Motor Vehicles is
obtained.  Before obtaining a permit, an operator must be examined by both the Department of
Motor Vehicles and a licensed physician.  Results of the examination must be furnished to the
local school board or governing body of a nonpublic school, as well as the Director of Motor
Vehicles.  The hours of work of a school driver are limited by statute.  79-488.06.

Rules re-affirmed:  January 14, 1993

Business

Non-Instructional Operations

Maintenance

The school shall have all school buses, whether or not owned by the district or school, inspected
before school opens in the fall and each eighty days thereafter during the year when school is in
session.  Inspection shall be made by a qualified motor vehicle mechanic appointed by the
school board, and approved by the superintendent.

Rules Approved:  January 14, 1993

Business

Non-Instructional Operations

Privately Owned Vehicles

When it is necessary for an employee to use his car on school business, the board will reimburse the
employee for expenses at the annual rate set by the board.  If the board does not set a new rate, the
employee will be rembursed at the rate adopted for the previous year.

Rule Approved:  January 1974
Rule Amended:   December 1997

Business

Non-Instructional Operations

Purpose(s) and Facilities:  Food Service

The school lunch program shall be an integral part of our total educational program.  An
attractive, wholesome, well-balanced lunch is essential for the best work from the children.

If the school lunch program is administered as an educational experience, pupils will develop
better understandings about food and its uses.  The ideas of thankfulness, table manners, and
happiness are some of the social skills that should be taught.  Teachers, therefore, are to be
directly involved in interpreting the program to pupils and parents, in integrating phases of the
lunch and milk program into classroom activities, and in assuming responsibility with pupils for
the attractiveness of the lunch room.

The educational aspects of the school lunch program will be the responsibility of each school
principal, subject to advice, counsel, and direction from the superintendent who is ultimately
responsible for executing this policy.

Policy Adopted:  January 1974
Policy reaffirmed:  January 14, 1993

Business

Non-Instructional Operations

Free or Reduced Priced Lunch

Meals for Needy Children

National School Lunch Program regulations require that lunches be provided for needy pupils
when family income is insufficient to provide the basic necessities, including food for the proper
quality and amount for good nutrition.

Parents shall be informed of the school district policy concerning "Meals for Needy Children".  A
letter and application form will be distributed to all parents during the first few weeks of school.
The letter will contain information on the eligibility standards, procedures for applying for free
"Meals for Needy Children" and how an appeal may be filed for an adjustment in the decision
with respect to their application.  This information and an application form will be provided
whenever a new pupil is enrolled.

A public news release containing this same information will be made available to local news
representatives early in the school year.  Copies of this public release will be made available
upon request to any interested party.  Subsequent changes in the district eligibility standards
during the school year, which are approved by the state agency, will also be publicly announced.

1.  Free or reduced price lunches and/or supplementary
 milk will be provided for all pupils who qualify on the
 basis of financial need.

2.  There shall be no discrimination in the furnishing of meals
 or supplementary milk (because of race, religion, source
 of income, etc.).

3.  The anonymity of pupils receiving assistance under this
 policy shall be protected.  The names of these pupils will
 be treated in a confidential manner.  They will use the same
 tickets for milk and lunch and will obtain these items in the
 same manner and place as do all other children.

4. Requests for free lunches, reduced price lunches, and/or
 supplementary milk which have been denied may be appealed
 to the President of the Board of Education.

5. Records of pupils receiving assistance will kept in each school.
 A monthly report will be submitted to the district office where
 records for audit purposes will be maintained.

3542.31(b)

Business

Free or Reduced Price Lunch (continued)

6.  If school authorities feel that a family's financial situation
 has changed, and the pupils are no longer eligible for free
 meals, a hearing procedure will be used by the superintendent
 to challenge the continued eligibility.  In the event of such a
 challenge, the family will be given a reasonable period of time
 in advance of the hearing to review the information on which
 the challenge is based.  Children will continue to receive free
 meals until the conclusion of the hearing procedure.

Policy Adopted:  January 1974
Re-affirmed date: January 14, 1993

3542.42

Business

Non-Instructional Operations

Food Service Capital Outlay

Equipment shall be purchased as may be needed to maintain and further the progress of the
school program in accordance with funds available.

Policy reaffirmed:  January 14, 1993

Business

Non-Instructional Operations

Food Service:  Finance

Those lunchroom supplies not purchased in bulk may be purchased locally by the lunchroom
manager.

Food and other perishable items required for instruction by home economics classes may be
ordered by teachers in that subject directly from food suppliers.  Bills for supplies so ordered will
be submitted to the business office monthly.

Rules approved:  January 14, 1993